How to Write a Resume

Knowing how to write a resume is a critical skill for surviving and thriving in today's job market. Your resume is the first impression you give to a potential employer, and can help you land an interview or future job opportunity. Whether you are actively seeking a new job, or just want to refresh your existing resume, this page will guide you through the steps needed to make your resume stand out from the crowd.

If you want to advance in your chosen field or make a drastic career change, a resume is a job search necessity; it provides an overview of your experience and skills and is your ticket to the interview round of a potential job. Spend the time needed to perfect your resume; it will be an investment in your future.

Resumes can be formatted in a variety of different ways, but whichever format you choose should accurately reflect your qualifications and job experiences. Generally, resumes should be kept to one page, as employers often ignore anything following page one. Consider creating a standard resume that you can tweak according to the jobs you wish to obtain. Customization can help you land a job by demonstrating that you are a "good fit" for the employer and position.

• Be Honest
  1. It is better to address any gaps in employment than to try to hide them.
  2. Lying on your resume might get you into an interview, but many employers require background and reference checks to land the job.
  3. If you state you can perform a task or operate a program you don't know, your lie will eventually be exposed.

• Be Professional
  1. If your email address is "funny" or unprofessional, it may turn off potential employers.http://www.cnn.com/2007/LIVING/worklife/08/29/cb.resume.irks/index.html
  2. If necessary, create a new email address solely for resumes (and don't forget to check it for responses!).

• Be Concise
  1. Write out everything you want to include on your resume. You can trim it down to one page later.[http://www.washingtonpost.com/wp-dyn/content/article/2007/01/04/AR2007010401315_pf.html
     • Note: If you have more than 10 years of work experience that is integral to the application, a resume of two pages is acceptable.
  2. Use easy-to-read fonts and a clear design to make your resume more appealing.http://www.lifeclever.com/give-your-resume-a-face-lift/

1. Before you begin constructing a resume, take the time to think about your experience and what type of job you're looking for.
   1. If you're re-entering the workforce, you might consider picking a different format than someone who's been working continuously.
   2. A recent college graduate will most likely focus more on educational background, while an experienced worker would probably his employment history.
   3. If you're changing careers, you might opt for a different format than someone who is remaining in his current field.
2. Take a look at some sample resumes online. Boston College, the Wall Street Journal, Vault.com and the University of Florida have some good examples.http://www.bc.edu/offices/careers/skills/resumes/samples.html http://208.144.115.170/jobhunting/resumes/ http://vault.com/nr/ht_list.jsp?ht_type=8http://www.crc.ufl.edu/students/rescverlttrs.aspx

1. The type of job you're applying for will should influence the type of resume you write.

2. Determine if there's a style of resume often used in your desired field.

3. Look at sample resumes from other people in your industry. Is there a section or format they're using? 

1. An objective statement is the first thing listed after your personal information.
2. The objective statement is a sentence or two that sums up your current career goals.http://owl.english.purdue.edu/workshops/hypertext/ResumeW/objective.html
3. An objective statement is not always a resume necessity, but it can be a helpful summary of what you're looking for in a position.
4. If you're starting your resume from scratch, write your objective statement first. This can help you decide what information to highlight on your resume, even if you ultimately decide not to include the statement.
5. Do not write a generic objective statement. It could turn off a potential employer. http://career-advice.monster.com/resumes-cover-letters/Resume-Writing-Tips/Common-Resume-Blunders/article.aspx
   • Example: My goal is to find a rewarding, well-paying job.
6. Your objective statement should relate to the job for which you are applying.
   • Example: An experienced public relations consultant, I now seek a position as an account manager where I can utilize my management skills.
7. Target your statement to the position. This is the first information on the page after your name and address, and it should make the case for you being the perfect person for the opening.http://owl.english.purdue.edu/workshops/hypertext/ResumeW/objective.html

1. There are several types of resumes:
   • Chronological
   • Skills
   • Functional
   • Combination
   • Video
2. You'll want to create the best resume for your experience and desired job.http://www.cnn.com/2006/US/Careers/06/14/cb.resume/index.html
3. Most recruiters want your resume to show your career progression.http://career-advice.monster.com/resumes-cover-letters/Resume-Writing-Tips/Is-a-Combination-Resume-Right-for-You/article.aspx Therefore, chronological or combination resumes (resumes that list your work history in chronological order, starting with your most recent job) are the most common types.
4. If you have no work history or have worked multiple jobs over a short period of time, an unconventional format may present your talents and abilities in a better light.http://resume.monster.ca/6913_en-CA_p1.asp
5. Pick the the type of resume that is best suited to your work history and your goals.
6. If you're unsure what type fits best, try writing your resume in two or more formats, then ask for feedback from friends or relatives. An objective eye may tell you which format is best for you.
7. Most resumes should fit on one page. However, if the information is truly important and necessary, two pages are acceptable.
   • If you have fewer than 10 years' work experience, you should only need a one-page resume.
   • It is better to go to a second page than to leave out important information.
   • Do not go to a second page for unimportant information, like personal hobbies, out-of-date skills and achievements from more than 10 years ago.

1. This is the most common type of resume.
2. It lists your work and educational history in reverse chronological order.
3. The general layout is as follows:
   1. Header with personal information (name, address, phone numbers, email).
   2. Objective statement (optional).
   3. Career and skills summary (optional).
   4. Reverse chronological career listings (include employer names and locations).
   5. Educational background (school name, location, graduation date and GPA).
      • Recent graduates might choose to place education before their career listings.
4. List what you achieved in different positions, not what your job responsibilities were.
5. Quantify your on-the-job accomplishments.
   • Instead of writing that you improved customer relations, state that customer satisfaction increased by 40 percent while you were in charge.
   • Explain the size of the company you worked for, the number of people you supervised and the size of any budgets you managed.
6. Condense unimportant information. There is no need to list every job you've had since college. You can include a quick summary of those early positions in a section labeled "early career."
   • If you were recognized or honored for work you accomplished, include it if it's relevant to the position.
7. If you've been in the workforce for several years, your educational background becomes less important. Trimming this section to the basics will leave more room for employment history.

1. Skills resumes allow you to group your work history by skills, not by dates or places of employment.http://www.cnn.com/2006/US/Careers/06/14/cb.resume/index.html
2. This form of resume allows you to highlight the skills you think are most important as you can present your most relevant experience first, rather than your most recent position.
3. This resume style can be particularly useful for someone who is re-entering the workforce, entering the workforce for the first time or doesn't have useful recent work experience.
4. It is also well-suited for career changes, as you can list skills relevant to the job you want to obtain.
5. Write a clear objective statement that ties your skills to the job you seek.
6. Include a career summary that explains why you are changing careers or re-entering the workforce.
7. The general layout is as follows:
   • Header with personal information (name, address, phone numbers, email).
   • Objective statement.
   • Career summary.
   • Skills groupings.
   • List of places of employment (include employer names, locations and dates of employment).
   • Educational background (school name, location, graduation year and GPA).
     • Recent graduates may place education ahead of their skill groupings.

1. A functional resume is similar in style to a skill-based resume, and can be helpful for recent graduates or people re-entering the workplace.http://career-advice.monster.com/resumes-cover-letters/Resume-Writing-Tips/Functional-Resume-Break-Tradition/article.aspx
2. If you've held many jobs over a short period, a functional resume can help you avoid being pegged as a job-hopper.http://career-advice.monster.com/resume-writing-basics/Breaking-Tradition-with-a-Functiona/home.aspx
3. More and more people work in temporary and contract positions these days; a functional resume is another way to highlight the skills you used in these positions.http://www.washingtonpost.com/wp-dyn/content/article/2005/11/12/AR2005111200428.html
4. This style lets you tell employers how your previous work or educational experience has provided you with the appropriate background for the job they are trying to fill.
5. You do not need to list your jobs in chronological order. Place the most relevant jobs first.http://career-advice.monster.com/resume-writing-basics/Breaking-Tradition-with-a-Functiona/home.aspx
6. There is no need to list every job you have held in the career listing section. Only list relevant jobs.
   • List all your employers in the short employment history section.http://career-advice.monster.com/resume-writing-basics/Breaking-Tradition-with-a-Functiona/home.aspx
7. Include an objective statement that ties the disparate resume elements together.
8. The general layout is as follows:
   1. Header with personal information (name, address, phone numbers, email).
   2. Objective statement.
   3. Career and skills summary.
   4. Career listings, by relevancy to desired position.
   5. Employment history (list all employers and dates of employment).
   6. Educational background (school name, location, graduation year and GPA).
      • Recent graduates might choose to place education before their career listings.

1. A combination resume combines the chronological, functional and skills formats.[http://career-advice.monster.com/resume-writing-basics/Is-a-Combination-Resume-Right-for-Y/home.aspx
2. It's another format used by career-changers and those new to the job market, and allows you to show why you fulfill the needs of the new position.
3. It can be used by older workers to highlight their strongest credentials.
4. This resume format allows applicants with employment gaps to focus on what they have achieved, not on the times they were not working.http://career-advice.monster.com/resumes-cover-letters/Resume-Writing-Tips/Is-a-Combination-Resume-Right-for-You/article.aspx
5. Make sure to write an objective statement for this format.
6. The general layout is as follows:
   1. Header with personal information (name, address, phone numbers, email).
   2. Objective statement.
   3. Career summary (optional).
   4. Skills summary.
   5. Reverse chronological career listing, with a focus on skills relevant to the job you're applying for.
   6. Educational background (school name, location, graduation year and GPA).
      • Recent graduates might choose to place education before their skills summary.

1. Some job listing sites like Jobster and Vault.com let applicants post video resumes online.http://www.jobster.com/ http://www.vault.com/index.jsp
2. Video resumes are becoming more popular, but some H.R. departments are reluctant to accept them for fear of accusations of bias. Make sure you can use your video resume before making one.http://www.time.com/time/magazine/article/0,9171,1592860,00.html
3. Just like paper resumes, a tailored resume is best.http://www.vault.com/popups/videoresume.jsp You want this resume to explain why you're qualified to work in a specific position or industry.
4. An elaborate but unrelated production will not be appreciated.http://dealbook.blogs.nytimes.com/2006/10/19/the-resume-mocked-round-the-world-vayner-speaks/
5. To make your video resume:
   • Dress as if for a job interview.
   • Speak clearly.
   • Do not make distracting motions.
6. Begin with your first and last name. You can mention more detailed contact information, but be cautious if the video will appear on a public site.
7. Then list your educational background.
8. Next discuss your qualifications, either work-related or educational, for the position (or for the industry) you're applying for.
9. You can mention any special skills you have, if they relate to the job you're applying for.
10. End by re-stating your name and thank the watcher for his time.http://www.vault.com/popups/videoresume.jsp

• Here's an example of what not to do in your video resume:

• Make sure your resume will stand out in your chosen field.

1. It is advisable to have a resume tailored to each position you are applying for, instead of using a "one size fits all" model.http://www.washingtonpost.com/wp-dyn/content/article/2007/01/04/AR2007010401315_pf.html
2. Your resume should highlight why you are qualified for the position.
3. Remove extraneous information. Do not detail every job experience you have had if it does not relate to the job you're pursuing.
4. Remember, you want your resume to be only one page (two if you have enough business experience that the extra information is important and relevant).

1. With online resume databases and thousands of resumes pouring in via email, many HR departments now perform keyword searches to weed through submissions.http://www.bc.edu/offices/careers/skills/resumes/keywords.html
2. Ensure your resume includes relevant keywords to the industry you're in or it may be overlooked.
3. Include the keywords from the job listing.
4. Find other appropriate keywords by reviewing job postings for your field. Chances are the keywords you see cropping up in these ads are used in resume searches.
5. Other sources for industry keywords:
   • Employer websites
   • Industry-affiliated websites
   • Messageboards and forums about your career sector
   • Government job descriptions like Occupational Outlook Handbookhttp://www.bls.gov/oco/home.htm
6. Only list keywords that apply to you.
7. Only use words for skills you actually have.
8. Do not load your resume with multiple keywords saying the same thing; it may help you make it through a database search, but when an actual human reviews your keyword-loaded resume, he will put it in the garbage.

1. Now examine the words you used to describe yourself and your job. Do you sound like a dynamic worker any company would be thrilled to have or a ho-hum employee?

2. Action verbs like "built" and "led" are better than passive terms like "worked with" and "helped."

3. For more verb ideas, check out Boston College's list of action verbs.http://www.bc.edu/offices/careers/skills/resumes/verbs.html

4. Use concise, easy-to-read wording that illustrates your true skills, talents and accomplishments. Your resume should reflect the real you.http://www.cnn.com/2006/US/Careers/01/20/cb.words.hurt.resume/

1. The website Emurse offers an online resume-building template. After registering (for free), you can input your personal information and the site will use a template to create a resume.
2. Microsoft Word has resume templates and a resume-writing wizard you can use. You can also find more resume templates online.http://office.microsoft.com/en-us/templates/CT101448941033.aspx
   • Be careful using these, as the formatting may make it difficult for companies to electronically scan your resume.http://vault.com/nr/main_article_detail.jsp?article_id=21153&cat_id=0&ht_type=8
3. Check out books about writing resumes, like Resumes for Dummies and The Elements of Resume Stylehttp://www.amazon.com/Resumes-Dummies-Joyce-Lain-Kennedy/dp/047008037X/ref=pd_bbs_sr_2/105-1095504-5589242?ie=UTF8&s=books&qid=1186974385&sr=1-2http://www.amazon.com/Elements-Resume-Style-Essential-Eye-opening/dp/081447280X/ref=pd_bbs_sr_3/105-1095504-5589242?ie=UTF8&s=books&qid=1186974385&sr=1-3
4. Professional resume writing services can be useful if you're still stuck on what to do.[http://hotjobs.yahoo.com/resume/Should_You_Use_a_Resume_Writing_Service__2004623-1328.html?subtopic=Resume+BasicsPerhaps one of these professional resume writers' groups will be able to help.http://certifiedresumewriters.com/resume_organizations.php

• Congratulations! You are now ready to write a great resume. Though your new resume won't guarantee you a job interview, you know how to highlight your best attributes. Another useful tool is to write a great cover letter. You can learn more about that at the Mahalo page How To Write a Cover Letter. Good luck!

Check out the videos below to learn more about jobs and careers.

1. How to Write a Resume
2. What Not to Include in a Resume
3. How to Write a Cover Letter
4. What to do in an Interview
5. What Not to do in an Interview
6. How to Dress For a Job Interview
7. What Not to Wear to a Job Interview For Men
8. What Not to Wear to a Job Interview for Women
9. How to Network at an Event
10. How to Network Online
11. How to do an Elevator Pitch
12. How to Make a Cold Call
13. How to Prepare For a Job Interview
14. How to Write a Related Experience Resume
15. How to Write a Resume For the Medical Field
16. How to Write an Acting Resume
17. How to Design a Business Card