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There are a number of tips and tricks you can use to make sure you catch errors while proofreading. If you've been bewildered by where to begin checking your text after you've finished writing it, read on! This page will help you learn how to proofread.
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Step 1: Review Any Technical Sources
- Proofreading is about more than catching grammar and spelling checks. You want to make sure you have your facts right, as well. Whether you're describing a Gothic castle in a horror novel, or summarizing current scientific research on Alzheimer's treatment, reviewing the facts first will help ensure you recognize anything you may have expressed ambiguously.
Step 2: Review Appropriate Style Guides
Some publications and publishing houses have their own in-house style guides for writers. Others rely on external guides, such as the AP Style Guide. Whatever the authority they use, make sure you are very familiar with the required conventions so that you can detect a stray comma or inaccurately capitalized term.Step 3: Proofread the Document
- Proofread while writing
- Proofread as you write, by using the grammar and spell check function on your word processor. Do not rely on it detecting all errors, but it will help you avoid some common mistakes.
- Keep a dictionary, thesaurus, and style guide near you while writing, so that you can address concerns as they come up.
- Proofread a final draft
- Print out a copy of your writing, and then take a break for at least several hours.
- Read it through, marking up errors, the read it aloud.
- If possible, ask someone else to take a look for you.
- Reference your style guide and original sources as you work.
- Make the changes.
- Review the document to make sure you made all the changes correctly.
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